Position Overview

The Assistant Accounting Manager plays a key hands-on role supporting the Accounting Manager in the accurate and timely monthly close process. This position focuses on ensuring transactional accuracy across T&E expenses, corporate credit cards, accounts payable, and general ledger activity, while also supporting accounts receivable follow-up, cash settlement accuracy, reconciliations, inventory, prepaids, reporting, and compliance filings.

This role is ideal for a detail-oriented accounting professional who thrives in execution, validation, and follow-through — someone who enjoys keeping the books clean, complete, and audit-ready.

Key Responsibilities

Month-End Close & General Ledger Support

• Support the Accounting Manager in executing a timely and accurate month-end close.
• Review and verify that T&E expenses and corporate credit card transactions are complete, properly coded, approved, and recorded in the correct period.
• Ensure accounts payable transactions are accurately coded by department, profit center, and account.
• Monitor general ledger activity for accuracy, completeness, and proper cutoff.
• Prepare and post routine journal entries, accruals, and reclassifications as needed.

Expense, AP & Credit Card Oversight

• Reconcile corporate credit card activity to expense reports and the general ledger.
• Identify and resolve coding errors, missing documentation, and posting discrepancies.
• Partner with internal stakeholders to ensure timely submission and approval of expenses.
• Assist in improving processes related to expense reporting, AP workflows, and coding accuracy.

Accounts Receivable Follow-Up & Cash Settlements

• Support accounts receivable follow-up activities, including researching open items and unapplied cash.
• Assist in reviewing and validating cash settlements to ensure accurate application to customer accounts.
• Coordinate with the AR and Accounting teams to resolve discrepancies related to payments, credits, or short pays.
• Ensure AR-related activity is properly reflected in the general ledger as part of month-end close.

Reconciliations, Inventory & Prepaids

• Prepare and review bank reconciliations, investigating and resolving variances.
• Assist with inventory accounting, including reconciliations and month-end validation.
• Track, reconcile, and amortize prepaid expenses to ensure accurate expense recognition.
• Support balance sheet account reconciliations to maintain clean and supportable accounts.

Reporting, Structure & Accuracy

• Assist in building and maintaining department and profit center structures within the accounting system.
• Review financial data for accuracy and consistency across reports.
• Support internal reporting packages and schedules used for management review.

Compliance, Filing & Administrative Support

• Assist with financial reporting, filings, and documentation related to audits, insurance, licenses, and regulatory requirements.
• Maintain organized accounting records and supporting documentation.
• Support internal controls and audit preparedness activities.
• Participate in special projects and process improvement initiatives as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of hands-on accounting experience, with a strong focus on month-end close.
• Experience with expense reporting, corporate credit cards, AP coding, and AR follow-up.
• Solid understanding of general ledger accounting and reconciliations.
• Proficiency in Microsoft Excel (formulas, pivot tables, data review).
• Experience using accounting systems such as NetSuite, QuickBooks, or similar ERP systems.
• Strong attention to detail, organization, and follow-through.